Terms and Conditions - Partners
Stewardship Partner Accounts
Thank you for being a Stewardship Partner. The following links will guide you through the conditions of use for our services, helpful explanations of key terms we use and other general guidance to help you fully understand how we operate our Partner Accounts. Unless otherwise defined, the capitalised terms in these terms and conditions are defined in the “Helpful explanations” section.
Stewardship is the operating name of Stewardship Services (UKET) Limited. We are a registered charity (number 234714) and a company limited by guarantee, registered in England (number 90305). Our registered office and main operating address is: 1 Lamb’s Passage, London EC1Y 8AB.
If you have any questions or comments, please get in touch with the Partnerships Team on 020 8418 8182 or email [email protected]. Our website address is www.stewardship.org.uk.
This page contains the terms and conditions applicable to individuals and organisations who open any type of Partner Account with Stewardship. By opening a Partner Account with us, you agree to and undertake to comply with the obligations set out in these terms and conditions.
If there is a difference between a provision in these terms and conditions and any information in our website, application forms, brochures or any other documents or terms relevant to or in respect of your relationship with Stewardship, the provision in these terms and conditions is the one that shall apply.
For your own benefit and protection, we would recommend that you carefully read these pages. We also recommend that you print and keep these terms and conditions in a safe place, as you may wish to refer to it in the future; although you can access this at any time on our website.
If there is anything that you do not fully understand, please ask for further information or seek professional advice or guidance.
- Stewardship runs a donor advised fund, which is a type of charitable giving vehicle which makes it tax-effective and easy to give. As such, all funds used to Top-up a Stewardship Giving Account are Stewardship’s and become part of our charitable funds. Givers can make requests to make Gifts to Partners. Funds that have been used to Top-up a Stewardship Giving Account are irrevocable, outright gifts from the Giver to us and cannot be returned.
- Funds in a Partner Account are Stewardship’s and part of our charitable funds. All Grants paid to Partners are made at the discretion of Stewardship’s Trustees. Stewardship reserves the right to not make a Grant to a particular Partner. These situations are rare but as a Christian charity an example would be that we cannot give to a charity advancing another faith.
- Stewardship will deduct from Giving or Partner Accounts all costs and expenses that it incurs in connection with the operation and administration of our giving services. Information in relation to these costs can be found at stewardship.org.uk/pricing and may be subject to change.
- As Stewardship is a registered charity, Partners must ensure that all Grants are used for purposes that are charitable under English and Welsh law, within Stewardship’s charitable objects and for specific purposes we agree with you.
- Neither a Giver nor any of their Close Relatives can derive any benefit from any Top-ups or any income deriving from the Top-ups that have been received by Stewardship. For example, any Top-up into a Giving Account with Stewardship cannot be used to pay for goods, services or events provided to a Giver or any of the Giver’s Close Relatives.
- Grants paid to registered Partners must be used in line with these terms and conditions and the information provided in the Partner’s Partner Application Form. Further details on some restrictions that apply to different types of Partners are set out in these terms and conditions.
Prior to using our Partner Account services, please make sure to review our privacy notice which is available at stewardship.org.uk/transparency/privacy.
Terms applicable to all Grants
All Grant payments from Stewardship to Partners will be made on the basis of your understanding and acceptance of the terms in this section and the remainder of our terms and conditions for Partners.
Basis of Stewardship Grant payments
- Grant payments will be made on the basis of the information you have provided to Stewardship, including but not limited to that provided within the Partner Application Form you have completed and which we have approved, and that all such information supplied by you is true, accurate and complete in all material respects at the date it was provided.
- Any subsequent amendment to this information should be promptly communicated to Stewardship. This may include changes to your governing document, controlling persons or your legal, tax or regulatory status, contact details or banking information.
Use of Grants
- Stewardship is a Christian, charitable organisation registered with the Charity Commission for England and Wales. As such, Grant payments will be made by Stewardship at its sole discretion to provide charitable public benefit in accordance with UK charity law and to achieve its own charitable objectives.
- Any Grant proceeds must only be used for purposes that are charitable under English and Welsh law, within the scope of Stewardship’s charitable objects and furthermore, only for the purposes which have been identified in your Partner Application Form and agreed with us (the “Purposes”).
- You will not use any Grant, directly or indirectly, whether pursuant to a future or prior commitment:
- To cause any improper private benefit to any person to occur (‘private benefit’ includes any benefit that would be regarded as non-permissible for UK Gift Aid tax relief purposes);
- To undertake political campaigning or political activity, except as permitted for a charity by the laws of England and Wales;
- To provide financial benefits to or for the Giver requesting the Gift or any other person or entity connected to the Giver, including a trust or company.
- To do anything in the delivery of the Purposes which may put any beneficiaries who may be vulnerable (including but not limited to children, young people and vulnerable adults) (together the “Relevant Persons”) at risk of harm or exploitation; or
- To take any other action inconsistent with your governing documents or the charity laws or tax laws of England and Wales.
- Any funds that Stewardship has Granted but which are not used for the agreed Purposes must be repaid to Stewardship immediately without deduction of any kind, and regardless of whether such funds have already been spent. No Grant amounts should be repaid directly to the Giver who requested the Gift, or to any other party.
- Stewardship operates a zero tolerance policy towards bribery, corruption and tax evasion. In accepting Stewardship Grants you confirm that you have suitable policy and procedures in place to prevent any part of the funds granted by Stewardship being used for either tax evasion, a corrupt purpose, or to bribe any person or organisation in any part of the world, or otherwise in a way that would breach the requirements of the UK Bribery Act 2010 (or any other applicable laws in any jurisdiction).
- Stewardship has a zero-tolerance approach to modern slavery and human trafficking. You agree not to use grants in any way that contravenes the Modern Slavery Act 2015
Reporting and records
- We reserve the right to request additional information or reports (including audited reports if you are an organisation) from you regarding use of the Grant funds upon reasonable notice.
- You will maintain records of receipts and expenditures of Grant funds for a period of at least seven years after the Grant funds have been completely expended. You will make such records available for inspection by us upon request (with reasonable notice).
- We also reserve the right for a Stewardship representative to conduct a visit to you (upon reasonable notice). This is usually required when high levels of grant funding are involved.
- If you become aware of: (a) any legal claim(s) or investigations made or threatened against you (and/or, if you are an individual, against an organisation that you work with in connection with the Purposes), or (b) a serious incident reportable to the Charity Commission, or (c) any other adverse event; which in each case may risk our reputation or affect our legal duties towards you, you must let us know as soon as possible.
- Stewardship may act upon requests and information that it believes in good faith have been made by you (or an Authorised User).
Safeguarding and other obligations
- You agree that in all your activities, including but not limited to those in relation to the Purposes, you will act in compliance with all your applicable legal and regulatory obligations.
- To the extent that your or your organisation’s beneficiaries are Relevant Persons (such persons being “Beneficiaries”) you must ensure that you take all reasonable steps to ensure the safety of such Beneficiaries, including compliance with any local laws in this respect. You must ensure that you have and comply with an appropriate written policy and set of procedures in place to safeguard Beneficiaries which must as a minimum comply with the standards required by local laws, and which must include safe recruitment procedures which will check the backgrounds of all employees, volunteers, directors or contractors who will supervise, care for or otherwise have significant direct contact with Beneficiaries. All new staff must be adequately trained in these policy and procedures.
- You will notify us as soon as possible of any and all incidents in which any Beneficiaries are harmed or placed at risk of harm and shall provide such details as we shall request. You shall comply with all local safeguarding reporting requirements in addition to notifying us.
- We reserve the right to review and require amendments to your policies to ensure they meet the required standards.
- If you contract with a third party to carry out any of the Purposes, you must ensure that such third party adheres as a minimum to the standards set out in your written policy and procedures OR that such third party adheres to its own adequate safeguarding policies and procedures.
Intellectual property rights
- Each of us agree that all rights, title and interest in or to any information, data, reports, documents, procedures, forecasts, technology, know-how and any other Intellectual Property Rights whatsoever owned by either of us prior to our Grant to you, or developed by either party during the Grant period, shall remain the property of that party.
- You and Stewardship (being in these data privacy provisions the “Parties”) acknowledge that, to the extent the Data Privacy Laws apply, the Parties are independent Controllers of Protected Data. Please see the following guidance to understand your obligations as a Controller: ICO guidance. However, to the extent that the Parties’ processing of Protected Data means that, by operation of the Data Privacy Laws, they are joint Controllers, these data privacy provisions shall constitute an arrangement for the purposes of Article 26 GDPR, and the Parties shall ensure that the essence of these provisions is available to Data Subjects. Please note that if you are an individual, you may be entitled to claim an exemption from Data Privacy Laws if your processing relates to purely personal or household activity.
- You shall ensure that you comply with all applicable obligations under the Data Privacy Laws when processing Protected Data disclosed to you by Stewardship under these terms and conditions.
- You will permit Stewardship (or persons authorised by us) to access any premises you own, control or occupy on which Protected Data is processed in order to inspect and audit all security measures including but not limited to facilities, equipment, documents and electronic data relating to and/or used in the processing of Protected Data by you, and to ensure compliance with these data privacy provisions and the Data Privacy Laws.
- You shall not take any action, or omit to take any action, which would be likely to result in Stewardship contravening its obligations under the Data Privacy Laws.
- Where your processing of Protected Data requires Stewardship to take any action under the Data Privacy Laws, you will promptly inform Stewardship in writing of (i) the action required to be taken and (ii) the legal basis for such action being required to be taken.
- In the event that a Data Subject who has rights in Protected Data makes a request (as permitted under Articles 15-22 GDPR) or makes a complaint in relation to Protected Data to you, then (i) you shall promptly notify Stewardship in writing and (ii) where reasonably required by Stewardship, you shall cooperate in good faith with Stewardship to ensure that such a request or complaint is responded to and/or complied with within a period stipulated by the Data Privacy Laws or, if there is no such period stipulated by the Data Privacy Laws, within a reasonable period.
- You shall implement appropriate technical and organisational measures to safeguard Protected Data against Personal Data Breaches. Such measures shall be appropriate to the harm which may result from any such Personal Data Breach and have regard to the nature of the Protected Data in question.
- In the event that Protected Data is subject to a Personal Data Breach, you shall, immediately on becoming aware of the Personal Data Breach, notify Stewardship in writing. Such notification shall include a full description of: (i) the nature of the Personal Data Breach, including details of the Protected Data and Data Subjects affected; (ii) the likely consequences of the Personal Data Breach; and (iii) the measures taken or proposed to be taken by you to address the Personal Data Breach, including, where appropriate, measures to contain the Personal Data Breach and mitigate its possible adverse effects.
- Where reasonably required by Stewardship, the Parties shall work together in good faith to mitigate any risks to Data Subjects, notify the ICO, other EU data protection authorities or other regulators (where relevant), notify affected Data Subjects (where applicable) and take steps to reduce the likelihood of reputational damage to Stewardship following a Personal Data Breach.
- In the event that any investigation is instigated or enforcement action is brought by the ICO or any EU data protection authority, or a claim is brought by a Data Subject against you, in both instances relating to the processing of Protected Data, you will promptly inform Stewardship about any such investigation, enforcement action or claim(s) and will co-operate in good faith where reasonably required by Stewardship to resolve it / them in a timely fashion.
- The Parties acknowledge that the types of Protected Data which will be shared include the name, address and email address of each Giver requesting a Gift to your Partner Account (unless a Giver chooses to remain anonymous).
- The Parties acknowledge that the purpose of Stewardship disclosing Protected Data to you is so that you can thank the Giver for their Gift request.
- For the purposes of these data privacy provisions and the Data Privacy Laws, Stewardship’s Data Protection Officer can be contacted on [email protected].
- The Parties shall only use the categories of Protected Data set out in clause 28 above and shall only use such Protected Data as is necessary for the provision of the Grant.
- For the purposes of Article 6 GDPR, the Parties rely on the lawful basis of legitimate interest.
- If your organisation dissolves or becomes insolvent, or if you become bankrupt (as an Individual Partner), or the Grant is terminated for any other reason, you will promptly notify us and Stewardship reserves the right to request the return of any unspent Grant funds to us.
- We may, in our sole discretion, withhold payment of future Grant funds or declare the Grant terminated, although we will always first try and use our reasonable attempts to discuss any problems with you.
- In the event of a material breach by you of these Grant terms (or the remainder of our terms and conditions for Partners), we may at our sole discretion require repayment of some or all of the Grant (regardless of whether such amount(s) have been spent), but we will always first try and use our reasonable attempts to discuss any problems with you.
- Anonymous: Givers can ask to remain anonymous when making a Gift to a Partner which means we will not provide Giver details to the Partner.
- Available funds: The balance in a Partner Account with Stewardship is referred to as available funds i.e. the net of cleared Gifts in less Grants paid out.
- Close relatives/connected persons: When a Giver requests Gifts from their Giving Account to an Individual Partner, there are certain tax and charity rules that apply to how the Partner can use these funds, if the Giver is a Close Relative of the Partner or a connected person. Close Relatives and connected persons are defined by HMRC as referring to: a child, grandchild, parent, grandparent, brother, sister, or the spouse or civil partner of any of these, or a company under the control of the Giver, or under the control of connected persons.
- Controller: Shall have the same meaning as under the UK-GDPR.
- Data Privacy Laws: Means, as applicable: (a) the UK GDPR inforce from 1st January 2021, General Data Protection Regulation (EU) 2016/679 (“GDPR”) repealed 31st December 2020 and any related legislation which applies in the UK including, without limitation, the Data Protection Act 2018; (b) the Privacy and Electronic Communications (EC Directive) Regulations 2003 (as amended) and any successor or related legislation; and/or (c) all other applicable laws and regulations relating to the processing of Protected Data and/or governing individuals’ rights to data privacy, including statutory instruments.
- Data Subject: Any living individual whose Protected Data is disclosed between Stewardship and a Partner or otherwise processed under these terms and conditions.
- Eligibility of Partners: We need to determine whether the work of a Partner i.e. church, charity or individual continues to be eligible to receive Grants from us. We do this at the outset when a Partner completes an application and at other times to verify their continued eligibility.
- Fundraising platform: Stewardship’s Fundraising platform provides a space for individuals to create and share their own Fundraising pages, for Individual Partners to raise financial support online, and for churches and charities to create secure donation and Fundraising pages. Our platform was formerly known as give.net.
- Gift: This is the payment from a Giving Account to a Partner Account in response to a Giver’s Gift request. In our classic Giving Account, this is referred to as a ‘donation’.
- Giver: A giver (also known as donor or supporter) is an individual or organisation who makes a gift to Stewardship by Topping-up their Giving Account.
- Giving Account: Givers are provided with a Giving Account to help manage their giving.
- Grant: When a Gift is made to a Partner Account, funds accrue in the Partner Account and at an agreed frequency, a bulk payment is made by Stewardship to the Partner’s bank account. We call this payment a grant.
- ICO: Shall mean the Information Commissioner’s Office, the UK data protection authority.
- Intellectual Property Rights: This means all patents, copyrights and design rights (whether registered or not) and all applications for any of the foregoing and all rights of confidence and know-how however arising for their full term, together with any renewals and extensions.
- Living costs: In respect of the “Close Relative” rules for charity and tax purposes, living costs are defined as: accommodation costs, food and other general living expenses.
- Ministry expenses: In respect of the “Close Relative” rules for charity and tax purposes, ministry expenses are defined as: the cost of equipment, training, materials, travel for ministry purposes and other facilities relating directly to a Partner’s ministry work.
- Non-UK Recipient: a Partner based outside the UK is called a non-UK Recipient.
- Non-UK Recipient Account: a Non-UK Recipient Account is a Partner Account for a Non-UK Recipient.
- Online Service: Online access to your Partner Account and Stewardship’s Fundraising platform.
- Partner: Those receiving Grants from Stewardship (as funded from Top-ups from Givers) are called Partners. Examples are a charity, a charitable project, a church, a Christian worker or a Bible College student. Stewardship and its Partners are not ‘partners’ within the meaning of the Partnership Act 1890.
- Partner Account: In order to facilitate the distribution of Grants, we set up an account for each Partner. This also enables the Partner to view the individual Gifts made into their account as well as the accumulation of these Gifts into Grants paid to them by Stewardship.
- Personal Data: Shall have the same meaning as under the UK- GDPR.
- Personal Data Breach: Shall mean a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, Protected Data transmitted, stored or otherwise processed. This includes breaches that are the result of both accidental and deliberate causes.
- Process/processed/processing: Shall have the same meaning as under the UK -GDPR.
- Protected Data: Is used as a group term for both Personal Data and Special Categories of Personal Data processed under these terms and conditions.
- Reclaimed tax: This is the tax reclaimed from HM Revenue & Customs under the Gift Aid scheme.
- Special Categories of Personal Data: Shall be those categories of Personal Data listed in Article 9(1) GDPR.
- Top-up: An irrevocable, outright gift of money or other financial assets by a Giver to Stewardship. Top-ups are credited to the Giver's Giving Account. Once given, a Top-up to Stewardship forms part of our charitable funds and cannot be returned to the Giver. In our classic Giving Account, this is referred to as a ‘gift’.
- Users: (a) Primary user - An individual who sets up a Partner Account with us is the Primary User (or account holder) of that account. (b) Authorised user(s) - A person(s) (not the Primary user) who has been authorised to help manage a Partner Account.
Using the Online Service
To help you manage the Grants you receive, we will provide you with access to your Partner Account online (as long as we have a valid email address for you).
Login details will be provided on an individual basis, and must not be shared with anyone else, therefore please keep your login details secure and confidential, for additional user(s) please see section 8.7.
We will provide you with login details to get you started, but for security reasons, you will be asked to change these details when you log into your account for the first time. Don’t forget to keep your login details secure and confidential.
We have certain procedures in place to help protect you against unauthorised access to your account, but if you become aware of unauthorised access, or if you think your login details may have been compromised, we recommend that you change them immediately or contact us on 020 8502 8560.
Please note that you are responsible for the accuracy and genuineness of all information sent to us, from log in to log off. This means that you must ensure that all information is carefully checked before being sent to us
From time to time, it may be necessary for us to restrict access to the Online Service, for example when we need to do some maintenance to the site, or to make improvements or changes. We will always do our best to notify you if the service becomes unavailable for any reason, but we reserve the right to withdraw or amend this service without notice and will not be liable if access to the service is unavailable at any time, or for any period.
Intellectual Property Rights
The data and information you can access using the Online Service is protected by copyright, database and other laws relating to intellectual property. All rights in relation to such data and information and the design of the system (including but not limited to the organisation and layout of our Online Service and the underlying software code) are reserved by ourselves.
You may access, print off and download such data and information provided they are only used for your own information purposes.
We grant you this permission as a personal, non-exclusive and non-transferable download licence, which is given on the basis that no documents or related graphics on the Online Service are modified in any way, and copyright and trade mark notices appear in all copies.
Other than expressly provided in these terms, you may not otherwise access, download, copy or use any of the data or information on the Online Service, and under no circumstances may you sell it or otherwise seek to turn it to account, directly or indirectly. Similarly, except as provided in these terms, no part of the Online Service may be reproduced or stored in any other website or included in any public or private electronic retrieval system or service without our consent.
Information provided by third parties
Information about Partners may be provided by them and we disclaim all liability and responsibility arising from any reliance placed on such information.
Where we provide links to other sites and resources provided by Partners or other third parties, these links are provided for your information only. We have no control over the contents of those sites or resources, and accept no responsibility for them or for any loss or damage that may arise from your use of them.
Whilst we will endeavour to ensure that information provided by us is up-to-date and accurate we do not provide any guarantees, conditions, warranties or other terms in this regard (including, without limitation, the conditions implied by law of satisfactory quality, fitness for purpose and the use of reasonable care and skill), in each case to the maximum extent permitted by law.
To the extent permitted by law, Stewardship (and each of its trustees, officers, directors, employees, contractors or agents) hereby expressly exclude:
- All conditions, warranties and other terms which might otherwise be implied by statute, common law or the law of equity.
- Any liability for any direct, indirect or consequential loss or damage incurred by any user in connection with using the Online Service or in connection with the use, inability to use or results of the use of information provided about their Partner Account or other material including, without limitation, any liability for: (i) loss of income or revenue; (ii) loss of business; (iii) loss of profits or contracts; (iv) loss of anticipated savings; (v) loss of data; (vi) loss of goodwill; (vii) loss or damage caused by viruses that may infect your computer equipment, software, data or other property on account of your access to, use of, or browsing the Online Service or your downloading of any material from the Online Service or from any websites linked (directly or indirectly) to the Online Service; or (viii) wasted management or office time; and (ix) for any other loss or damage of any kind, however arising and whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable.
- We will adopt security and anti-virus practices routinely used and adopted as a matter of good practice by other similar charities in the UK. Nevertheless, it is important you understand that every internet site, every computer that connects to the internet and all internet communication is susceptible to attack by computer hackers and the ever-increasing variety and sophistication of computer viruses. Stewardship will do all it reasonably can to protect the Online Service, but it cannot be held responsible for any losses attributable to your own failure to take precautions to prevent interception of or interference with any communications including failure to use and/or keep up to date firewalls and anti-virus software on your own computers.
This does not affect our liability for death or personal injury arising from our negligence (as defined in the Unfair Contract Terms Act 1977) nor our liability for fraud, fraudulent misrepresentation or misrepresentation as to a fundamental matter nor any other liability which cannot be excluded or limited under applicable law.
Information about you and access to your Account online
We process information about you in accordance with our Privacy Notice, which is available at stewardship.org.uk/privacy. In general, we process information about you where it is necessary to do so in order to carry out the giving services and make Grants to you as a Partner.
Whenever you make use of a feature that allows you to provide information about yourself or your organisation you must comply with the content standards set out in our Acceptable Use policy. You warrant that any such contribution does comply with those standards, and you indemnify us for any breach of that warranty or for any claim from any other party that the information provided by you constitutes a violation of their intellectual property rights, or of their right to privacy. In the event of such a claim by a third party and in line with our Privacy Notice we reserve the right to pass your details to the third party.
Other than personally identifiable information, which is covered under our Privacy Notice, any material you upload or information you provide will be considered non-confidential and non-proprietary, and we will have the right to use, copy, distribute and disclose to third parties any such material for any purpose. We will not be responsible, or liable to any third party, for the content or accuracy of any information or material provided by you or any other user whilst accessing your Partner Account online.
We have the right to remove any information or material which you have provided if, in our opinion, such information or material does not comply with our Acceptable Use policy.
Viruses, hacking and other offences
We will report and pursue to the full extent of the law any unlawful or malicious activity, including unauthorised access to data, introduction of malicious software, or disruption of service to the appropriate authorities under the Computer Misuse Act 1990.
Linking to the Online Service
You may link to our Online Service, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it, but you must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.
You must not establish a link from any website that is not both operated by you or on your behalf and controlled by you.
You must not remove, distort or otherwise alter the size or appearance of any graphics or logos, or create a frame or any other browser or border environment around that website.
Our facility must not be framed on any other site, nor may you create a link to any of our facilities other than the Online Service. We reserve the right to withdraw linking permission without notice.
The website from which you are linking must comply in all respects with the content standards set out in our Acceptable Use policy.
We will provide assistance and support to Users during standard office hours through our Helpdesk. However, we will not be liable for any loss resulting from interruption to this service.
ACCEPTABLE USE POLICY
This Acceptable Use policy sets out the terms between you and us under which you may use the Online Service. This Acceptable Use policy applies to all users of the Online Service.
You may only access the Online Service for lawful purposes. You may not access, post or transmit to your Partner Account or the Online Service:
- In any way that breaches any applicable (civil or criminal) local, national or international law or regulation;
- In any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect;
- For the purpose of harming or attempting to harm minors or any other person in any way, or to cause any infringement on the rights of any other person;
- To send, knowingly receive, upload, download, use or re-use any material which does not comply with our content standards;
- To transmit or procure the sending of any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam); or
- In any way that is technically harmful, including without limitation to transmit any data, send or upload any material that contains (without limitation) viruses, trojan horses, worms, time-bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware.
You also agree:
- Not to access without authority, interfere with, damage or disrupt: (i) any part of the system; (ii) any equipment or network on which the system is stored; (iii) any equipment or network or software owned or used by any third party; and
- Not to take any action that imposes an unreasonable or disproportionately large load on our website or related infrastructure.
These content standards apply to any and all material which you contribute to the Online Service and to any interactive services associated with it. You must comply with the spirit of the following standards as well as the letter. The standards apply to each part of any contribution as well as to its whole. Contributions must:
- Be accurate (where they state facts);
- Comply with applicable law in the UK and in any country from which they are posted;
Contributions must not:
- Contain any material which is threatening or defamatory of any person;
- Contain any material which is obscene, offensive, hateful, blasphemous, inflammatory or prejudicial to the administration of civil or criminal justice;
- Contain sexually explicit material;
- Promote violence;
- Promote unlawful discrimination based on race, sex, religion, nationality, disability, sexual orientation or age;
- Infringe any copyright, database right, trade mark or privacy rights of any other person;
- Be likely to deceive any person;
- Be made in breach of any legal duty owed to a third party, such as a contractual duty or a duty of confidence;
- Promote conduct that would be considered a criminal offence, give rise to civil liability, or otherwise be contrary to the law of or infringe the rights of any third party, in the UK or any other country in the world;
- Harass or annoy any other person;
- Be used to impersonate any person or organisation, or to misrepresent your identity or affiliation with any person or organisation;
- Give the impression that they emanate from us, if this is not the case;
- Advocate, promote or assist any unlawful act such as copyright infringement or computer misuse.
Suspension and termination
We will determine, in our discretion, whether there has been a breach of our Acceptable Use policy through your use of the Online Service. When a breach of this policy has occurred, we may take such action as we deem appropriate.
Failure to comply with our Acceptable Use policy constitutes a material breach of the Terms of using the Online Service and may result in our taking all or any of the following actions (which may include but are not limited to):
- Immediate, temporary or permanent withdrawal of your right to use the Online Service;
- Immediate, temporary or permanent removal of any posting or material uploaded by you;
- Legal proceedings against you for reimbursement of all costs (including, but not limited to, reasonable administrative and legal costs) resulting from the breach;
- Closing your Partner Account;
- Further legal action against you;
- Disclosure of such information to law enforcement authorities as we consider reasonably necessary.
We will not accept liability for any costs, damages or expenses incurred by you as a result of actions taken by us in response to breaches of this Acceptable Use policy. The responses described in this policy are not limited, and we may take any other action we reasonably deem appropriate.
8.1 Partner Accounts
Stewardship can support the majority of UK registered churches and charities, as well as many full time Christian workers, Bible college students and overseas charities. Part of what makes Stewardship unique is that Givers can request support for full-time Christian workers who are registered with us, tax effectively. Broadly, we can support most general charitable purposes and there are many charities already registered with us, but because we are a Christian charity, we are not able to support charitable activities that oppose the Christian faith or advance another faith. If we have not made a Grant to a Partner before, we will need them to complete our application process so we can ensure they are eligible to receive funds from Stewardship. Although it is rare, there may be some occasions where we are not able to register a Partner if their charitable purposes are not consistent with our own.
Applying for a Stewardship Partner Account
Before our Givers can support any Partners using their Stewardship Giving Accounts, we require all Partners to complete an application form. This is so that we can review their activity and make sure that they would be eligible for support within Stewardship’s charitable objects and under UK charity law. The application process is different depending on the type of Partner Account you are applying for, but in each case, for security reasons, you must provide us with an original item of bank stationery (such as a pre-printed paying-in slip or a bank statement) to confirm your bank account details. You can find the application form you need at stewardship.org.uk/receive. If your application is successful, you will be added to our database of Partners so that our Givers can make Gifts to you from their Giving Accounts. After this general information, please see the relevant section for the Partner Account you are applying for which will provide you with account specific information.
Gifts to your Partner Account
Once we have determined your eligibility as a Partner, we will set up a Partner Account for you. When a Giver makes a Gift request from their Giving Account, we will make a Gift to your Partner Account. Gift(s) then accumulate in your Partner Account until we process Grant payments to you.
Where we are able to claim Gift Aid on behalf of a Giver, they may choose whether they would like the reclaimed tax to be added to their Gift to the Partner, or whether the funds will accumulate in their Giving Account balance. Therefore Gifts to your Partner Account may or may not be followed by the proportionate amount of reclaimed tax.
8.2 Grant payments to your bank account
On a monthly or weekly basis (depending on your preference), we will arrange a Grant from your Partner Account into your bank account for the total available funds. If you need to change the timing of your regular Grant payment, please call the team to discuss the best option for you. We recognise that there may also be times where it would be helpful to have funds sooner, rather than waiting for your regular Grant payment. In such situations, you can log into your online account and select ‘withdraw funds’ to enable a Grant payment to be made into your bank account approximately five working days later. If a Grant is made to you incorrectly or in error, we may need to recover the full amount of the Grant from you.
Funding Targets / caps (payment limits)
As part of us ensuring that the Grants we make are charitable, we need to make sure that the value of the Grants we distribute is within our charitable purposes. To help manage this, we apply an annual funding target or ‘cap’, to your account. For Individual Partners, the assessment of the funding target (cap) will be based on a number of factors, including your income, ministry expenses, role and location. The specific funding target (cap) will be communicated to you in your welcome letter. We keep these limits under review and therefore we may need you to provide us with updated information from time to time so we can check that the funding target (cap) is still at the right level.
If you change your bank details, for security reasons you must advise us in writing and provide us with an original item of bank stationery, such as a pre-printed bank paying in slip, bank statement or void cheque, to confirm the details of your new account.
Once you have received a Grant from us, it is your responsibility to ensure that the funds are used only for purposes which are charitable under UK law and in line with the purpose(s) indicated to us in your Partner application form.
As a Partner, particularly if you are an individual, you may be subject to tax on the Grants you receive from us. It is your responsibility to determine this and we cannot accept responsibility for any issues arising on taxation of the Grants we may pay to you.
As a UK church, charity or Individual Partner, we do not charge a fee for setting up or administering your Partner Account. Our administration fees are charged on the original gift from the Giver and further details can be found at stewardship.org.uk/giving-account-fees. There may be exceptional circumstances where we need to deduct an additional fee to help cover our costs, for example where extra work has been required, but we will always communicate this in advance.
Non-UK Recipient Accounts are subject to administration fees due to the additional administration and due diligence required for the set up and maintenance of a Non-UK Recipient Account. Please contact us for further details.
8.4 Your account online
Our Online Service helps you view and manage your Partner Account with ease.
Accessing your Partner Account online enables you to access a number of additional services, including lots of handy online reports to help you keep track of your Partner Account and the Gifts into it. You can view the breakdown of your bulk payments, including the details of the Givers (unless they have chosen to be anonymous), see what Grant payments are on the way, get monthly comparisons of Gifts and other helpful information. Simply log into your account online and go to the reports section to see what you can do.
As part of our Online Service a Giver may search for Partners by name, Partner Account number, postcode or charity number. This allows our Givers to be able to easily select who they want to make Gifts to, as we have many thousands of Partners.
If you are an Individual Partner, you will be required to indicate on your application form whether you would like to be searchable by our Givers using our online system. There are also options for additional confidentiality – please see the application form for further details.
Your confidentiality status can be changed at any time by logging into your account online and editing your profile. Alternatively, you can contact the team.
8.5 Fundraising platform
Stewardship’s Fundraising platform provides a space for individuals to create and share their own Fundraising pages, for full-time Christian workers to raise financial support online, and for churches and charities to create and maintain online giving pages.
How it works
- If you are registered with us already: Log in to your fundraising dashboard using your Stewardship login details to start building and maintaining your free Fundraising and online donation pages.
- Not registered yet? This is a fairly painless process. Download and complete our charity Partner application form (making sure you include the important documents we ask to see). One of our team will check your application and confirm whether your charity or church is eligible to register as a Stewardship Partner. Assuming everything is in order; your registration will be complete and you’ll be given your Stewardship Partner details and you can start our Fundraising platform. By registering with Stewardship you'll also be eligible to receive Gifts from anyone who uses a Stewardship Giving Account.
The most secure way to contact us about your account is to log in online and use the secure messaging facility. Alternatively you can contact us by email, letter or by phone, where we will go through our security procedures before discussing account details.
Publicity and announcements
If you plan to make any public announcements in relation to Gift(s) or your Partner Account, please let us know in advance so we can make sure that this is done in a way that complies with our legal obligations and our internal procedures.
8.7 Additional users
We offer the ability for you to add other persons as Authorised Users on your Partner Account if you would like. Any additional user(s) will be given their own online access and will be able to discuss account details with us. To add an Authorised User, log into your Partner Account online and go to the ‘account details’ section. Alternatively, you can call the Partnerships Team. Please note that only Partner Account holders and Authorised Users will be able to use the Online Service or discuss the account with us. Users must not share login details and where a user is no longer authorised to access a Partner Account you must remove them using the ‘account details’ section or alternatively you can call the Partnership Team.
8.8 Closing your Partner Account
You are free to close your Partner Account at any time. Simply contact our team to let us know. In addition to voluntary requests from you to close your Partner Account, Stewardship will also have the right to close your Partner Account if you are no longer eligible to receive Grants from us, or there are any material or ongoing breaches of our terms and conditions. We will always try to discuss any problems with you first, but if these cannot be resolved we will have the right to close your Partner Account. If your account remains unused for three years it will automatically be closed. Now you know all about how the account works, take a look at the relevant section below to find out other important information about the Partner Account that is relevant to you!
JustSow Giving Ltd (“JustSow”) operates an independent platform on which eligible Partners can promote their ministry in order to seek financial support through Gifts requested by participating Givers. Stewardship may confirm to JustSow a participating Partner’s name, Stewardship Account Number and funding target (cap). Following any Gift request originating from the JustSow platform, Stewardship will share with JustSow the outcome of the Gift request, the name of the Giver, the name of the Partner and the amount of any Grant made.
9.1 For Individual Partners
We are in a unique position to be able to support many individuals with tax-effective charitable funds. When you receive funds from Stewardship you are receiving charitable Grants to fulfil our charity objects, which are primarily, but not limited to, advancing evangelical Christianity, relieving poverty or distress, advancing education or otherwise promoting charitable work. (Please see the Charity Commission website for full information about our charitable objects.) In order to support individuals in Christian work and at Bible College, we need to be able to satisfy ourselves of your eligibility and meet the obligations of our regulators, HMRC and the Charity Commission. This means that there are some limitations that apply.
Our relationship with you
We believe in the importance of good stewardship by all who handle money for the Kingdom of God. For those who receive money, particularly individuals, we believe that there are three important areas to be considered:
- Advocacy: We want to help you be passionate advocates for the work you do, to explain what you are doing, why it meets the needs of those you are serving and how it makes a difference to God’s Kingdom. The partnership between those that give and receive support is important, and communication with supporters is a key aspect of this. Our regular email bulletins, circulated to registered Partners of Stewardship, provide support and advice in this area.
- Accountability: We encourage Stewardship Partners to represent transparency, integrity and timeliness as we believe it is important that those who receive funds are accountable for their use.
- Administration: We advocate good record-keeping, commitment to communication, and we assist Partners, where possible, to ensure that what they do complies with local law and regulation. Visit stewardship.org.uk to download free briefing papers, articles and our Finance for Living series, which help explain different areas of administration and provide advice on budgeting and money management.
Book your place on our training programme to explore these areas in greater detail or visit stewardship.org.uk/ffl to access a range of useful information for Christian workers.
9.1.1 Christian workers
In order to be eligible to receive support from Stewardship as a Christian worker, you must be in full-time (or substantially full-time) Christian work for no less than six months and we will need you to provide us with certain personal details, including your National Insurance number.
You must contact us as soon as possible if you or your spouse’s level of income, your general circumstances or work change significantly, or if you are no longer in full time Christian work. We may need to ask you for additional information and reassess your eligibility to receive Grants. You might need to repay any funds that have been paid to you when you are not eligible in the event of undue delay in contacting us.
Regrettably, we are not able to support you if you are a non-UK national and you are not working for an organisation based in the UK.
If you are eligible to receive support from us as a Christian worker, we will allocate a ministry fund name for your account which will usually include a description of your work and the geographic location for your ministry, for example: ‘Youth Evangelism, Birmingham’. Your ministry fund name will be visible on our online system and other locations. There are provisions for those who may be working in sensitive areas of the world. Please contact us if you would like to discuss this further.
Use of Grants
Grants from us are to be used for your ministry expenses and living costs. However if a Grant is made following a Gift request from one of your Close Relatives, the funds can only be used for ministry expenses and not for living costs. It is therefore important for you to monitor Gifts made to your Partner Account at the request of Close Relatives in relation to the total ministry expenses allocated in your Grant payment cap. If the Grants funded by gifts from Close Relatives exceed your ministry expenses, you must contact us. In the event of undue delay in you notifying us of this, you may be required to repay Grants received from Stewardship.
9.1.2 Retired Christian Workers
In order to be eligible to receive support from Stewardship as a Retired Christian worker, you need to be aged 60 or over, have been engaged in Christian ministry for at least 10 years during your working life, and have had an active (i.e. regular support received) Partner Account with Stewardship for a minimum of three years. You must contact us as soon as possible if your general circumstances change significantly. We may need to ask you for additional information and reassess your eligibility to receive Grants. You might need to repay any funds that have been paid to you when you are not eligible in the event of undue delay in contacting us.
If you’re eligible to receive support from us as a Retired Christian worker, we will allocate a ministry fund name for your account which will usually be ‘Retired Christian Worker Fund’.
Use of Grants
You can use Stewardship Grant payments for general living costs, however we are not able to support you with Gifts from any individual who would be considered a Close Relative of you or your spouse.
9.1.3 Bible college students
In order to be eligible to receive support from Stewardship as a Bible college student, you need to be studying full-time at a recognised UK Bible college, on a course of at least one academic year. You must contact us as soon as possible if you or your spouse’s level of income or your general circumstances change significantly, or if you are no longer a full-time Bible college student. We may need to ask you for additional information and reassess your eligibility to receive Grants. You might need to repay any funds that have been paid to you when you are not eligible in the event of undue delay in contacting us.
We cannot make Grants directly to a Bible college for an individual’s college fees, but Gifts can be made to eligible Bible college students themselves towards the cost of their fees or maintenance.
If you’re eligible to receive support from us as a Bible college student, we will allocate a ministry name for your account which will usually be ‘Bible Education at X College’.
Use of Grants
You can use Stewardship Grant payments for course fees and living costs, however we are not able to support you with Gifts from any individual who would be considered a Close Relative of you or your spouse.
We may also be able to support you if you’re combining Christian work with Bible College training, although additional considerations apply, so please contact us to discuss this with our team.
9.2 UK organisations
We work alongside churches and charities to help lighten the load by securely processing donations and providing helpful reports for Partners to keep track of their Grants. Please read this section in addition to the general Partner Account information.
Projects and specified purposes
The Grants we make to you as a Partner are usually for general purposes. However you may wish to set up specific projects to which Grants may be allocated, for example, a building project. If this is something that might be useful for your account, just give us a call to discuss how it works.
Sometimes, Givers may also request that their Gift is used for a specific purpose, or sometimes, a specific individual. In these cases, whilst we will not make a restricted Grant unless specifically agreed in advance, we ask Partners to give consideration to the Giver’s request and where possible, use the Grant for the purpose intended.
9.3 Non-UK Organisations
We are able to support the work of many charitable organisations registered outside of the UK, provided we can obtain sufficient information to confirm your eligibility to receive Grants.
As with all Partners we support, as a non-UK organisation you will need to complete an application form for us to determine whether we can support your work with Grants from Stewardship within the charitable law of England and Wales. The registration process for organisations outside the UK is more complex than for those within the UK, and can therefore take a little longer to complete, particularly if documents need to be translated and posted from other countries.
- Initial checks: To get an idea of whether we are likely to be able to support a non-UK organisation before an application is made, we often undertake some initial enquiries to establish the likelihood of your organisation being eligible. This may include speaking with the Giver who is requesting to support you.
- Application process: Once we have gathered sufficient information, if proceeding, we will ask you to complete our full Non-UK Recipient application process, which also includes providing us with supporting documentation.
To offset some of the additional due diligence and administration required to register a Non-UK Recipient, a one-off fee will be applicable for all new Non-UK Recipient Accounts. Further fees may also be charged, for example, where increased due diligence or a site visit is required due to high levels of funding. Please contact us for further details.
Where an overseas organisation operates a UK bank account, we would expect to credit Grant payments to that account. Where no UK bank account is held, a Grant will be made in sterling, directly to the organisation’s overseas bank account. Non-UK banks may also apply their own charges in respect of Grant payments we make. Unless by special arrangement, Grant payments to non-UK bank accounts will not be made until the available funds of the Non-UK Recipient Account reaches a set level. Please contact us for details.
Rules surrounding charitable Grants overseas are very stringent and from time to time, we may request additional information and evidence from you.
Anti-Bribery, Corruption and Tax Evasion
Stewardship operates a zero tolerance policy towards bribery, corruption and tax evasion. In accepting Stewardship Grants you confirm that you have suitable policy and procedures in place to prevent any part of the funds granted by Stewardship being used for either tax evasion, a corrupt purpose, or to bribe any person or organisation in any part of the world, or otherwise in a way that would breach the requirements of the UK Bribery Act 2010 (or any other applicable laws in any jurisdiction).
- Nothing in these terms and conditions limits or excludes Stewardship’s liability for death or personal injury resulting from our negligence or any damage or liability incurred by you as a result of fraud or fraudulent misrepresentation by Stewardship or its trustees, or for any matters for which the limitation or exclusion of liability is prohibited by law.
- To the extent that our liability is not lawfully excluded by these terms and conditions, our total liability to you in contract, tort (including negligence or breach of statutory duty), misrepresentation, restitution or otherwise arising in connection with the performance, or contemplated performance or failure to perform under or in respect of these terms and conditions shall be limited to the amount deducted from your Partner Account in order to pay our charges, costs, contributions or expenses during the year in which the liability arose.
- If Stewardship delays in exercising or fails to exercise a right or remedy under or in connection with these terms and conditions, this shall not constitute a waiver of, or prevent or restrict future exercise of, that or any other right or remedy we may have. Similarly the single or partial exercise of a right or remedy shall not prevent or restrict the further exercise of that or any other right or remedy.
- If any term of our terms and conditions is found by any court or body or authority of competent jurisdiction to be illegal, unlawful, void or unenforceable, such term shall be deemed to be severed from these terms and conditions and this shall not affect the remainder of these terms and conditions which shall continue in full force and effect.
- Our terms and conditions (and any non-contractual obligations arising out of or in connection with them) are governed by English law and are binding upon both you and upon Stewardship (and each of our successors, permitted assigns and permitted transferees).
- Each of us agree to submit to the exclusive jurisdiction of the courts of England and Wales in relation to any action, proceeding, claim, dispute or difference arising out of these terms and conditions or otherwise in connection with your Partner Account.
- Our terms and conditions may be varied by Stewardship from time to time and where possible, we will always notify you in advance of any changes.