Hassle-free payroll services for your employees

If you are a registered Christian charity or church we can help. If you are unsure about your eligibility, please contact our team and we'll talk you through it.

Fill in the application form and provide some details of your current church/charity, as well as nominate at least two nominated payroll contacts who'll be our point of contact. If you have an existing payroll service we'll just require copies of your employees P11, their last pay slips and any pension details. We'll get the rest set up for you, sending your Service Guide that defines the details of your payroll service.

You'll need to provide Stewardship with clear instructions about the payroll on a monthly basis by the deadline date; to make sure there are sufficient funds in the client account each month; and to advise us of any changes to the payroll contacts. The client is also responsible for communicating any payroll issues to their employees. A detailed list of client responsibilities is available in our service guide.

Each month we have a payroll deadline date (full list of dates provided in our service guide). You'll send us details of new employees, leavers or any changes by this date. (Changes made after this date can be made, but may incur an additional fee for reprocessing the payroll.)

Around the middle of each month, you will receive a Direct Debit letter via post, along with a payroll report showing the month's calculations. The letter will indicate the total amount we will debit from your account and the report will show a breakdown of your employees’ payroll. You can also view a copy of all payslips online. We recommend you look over these reports and let us know if there should be any changes made. You will have seven days before the actual Direct Debit goes through the bank.

Once the Direct Debit has been collected from you, we will pay employees directly and make sure that the PAYE due is paid to HMRC on time.

All employees will receive pay directly into their account on the last working day of each month.

Stewardship operates an online payslip system. All payslips are uploaded onto a secure website. The employer will have access to the payroll portal and will be able to view all payslips, usually one week before payday. Each employee will be able to view their own payslip, and can also view payslips from previous months.