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FAQS

 

Recipient Terms of Use

 

On 16 March 2020, we’re updating the Terms of Use that apply to your Stewardship Recipient Account.

We know that, as a Stewardship Recipient Account holder, you may want to know how this will affect the grants we give to you, so we've written this guide to provide you with some of the information you need. We've divided it into the following sections:

 

  1. What is a “Donor Advised Fund”?
  2. Why are you introducing the Terms of Use?
  3. What do I need to do next?
  4. Do the Terms of Use only apply to grants given after 1st March 2020?
  5. What do I do if I no longer wish to receive grants from Stewardship?
  6. How does GDPR affect me as a recipient?
  7. Does the GDPR only apply to organisations/individuals based within the EU?
  8. What Safeguarding Protocols should I have in place?
  9. What is a Serious Incident?
  10. When do I need to let Stewardship know about a reportable serious incident?
  11. I’m an individual recipient, what do I need to know about giving from a ‘Close Relative’?
  12. I am an Individual Recipient, and my circumstances have changed, how do I let you know?

 


 

1. What is a Donor Advised Fund?

A donor advised fund (DAF) is simply a UK Charity. Stewardship is a DAF. Donors make donations to us just as they do to any other charity. We claim Gift Aid on those donations just as any other Charity does. We then make grants within our charitable objectives to recipients such as yourself. The unique thing about DAF's is that our “Donors” “Advise” us which charities to grant to from our “Fund”; hence the DAF concept. So when we give you a grant we have to attend to the same charity and tax regulation as any grant making trust.

DAF's are a growing sector of charitable giving as they enable donors to give charitable funds ranging in size from a few pounds to millions. These funds can then be held by us until they have decided what recipients they wish to give to. A typical DAF donor is a lifetime strategic giver that really cares about you as a cause, and takes comfort in the level of diligence we put in to ensure their gift is well stewarded.

As the largest Christian Donor Advised Fund in the UK, Stewardship works in partnership with its donors to identify and register Christian churches, workers and charities as recipients of our fund for the purpose of providing grant support. Assessment of the activities being performed by proposed recipients is undertaken by Stewardship to ensure that the recipients’ work is properly understood and that this is consistent with our own charitable objectives. Only when we are satisfied of this alignment and after we have undertaken our due diligence will we consider making a grant. The depth of due diligence undertaken is risk based and we consider a number of risk factors (including geographical location and structure) before determining what is an appropriate level of support. (For Individual Recipients – please see question 12).

 

GIFT TO STEWARDSHIP
Gift placed in donor’s Stewardship Giving Account.
 
 
DONOR RECIPIENT REQUEST
Donor expresses a preference to support our fund for a recipient.
 
 |  
RECIPIENT DUE DILIGENCE
Stewardship carries out due diligence on recipient.
 
 |  
RECIPIENT FINANCIAL ASSESSMENT
Stewardship completes appropriate financial assessment on recipient.
 
 |  
STEWARDSHIP GRANT
If all checks are passed, a grant is made to the recipient.
 

 


 

2. Why are you introducing the Terms of Use?

As a registered Charity, we have to ensure that we are being responsible with our funds, and that the funds we grant to our recipients are used for purposes which are charitable under English & Welsh Law and are within our own charitable objects. The terms define our relationship with you; Stewardship is the grantor and you the recipient are the grantee. These Terms of Use are a helpful signpost for you to understand your legal obligations.

 


 

3. What do I need to do next?

We don’t need any written confirmation from you to accept the terms, all we ask is that you read and understand the terms under which grants are given to you.

 


 

4. Do the Terms of Use only apply to grants given after 16 March 2020?

These Terms of Use simply reflect our Charity responsibilities under English & Welsh Law and so apply to all grants we have made and will make going forward.

 


 

5. What do I do if I no longer wish to receive grants from Stewardship?

We do not like saying “good bye”, but if you feel that you are unlikely to need your recipient account anymore, you can get in contact with us to request your account to be closed. ([email protected])
However, before you consider this we would like to remind you of some of the many benefits of being an approved Stewardship recipient;

  • The donors you have from Stewardship have chosen to give to you with us.
  • We help remove the administrative burden of handling the donations of your supporters and the associated Gift Aid requirements.
  • We will increase your cash flow with frequent tax claims. Also we will look after the record keeping, ensuring compliance with HM Revenue & Customs.
  • We provide reports to give you a full record of transactions for accounting purposes.
  • For churches - we have an excellent combination of resources to partner with you to help improve your financial administration.
  • Should you need our help with international, non-cash or complex gifts we can help.

 

6. How does GDPR affect me as a recipient?

When you receive funds from Stewardship, we also provide the personal data of the individuals who have given us a preference to support your cause, unless they ask to remain anonymous. With the introduction of the EU General Data Protection Regulation (GDPR) and the Data Protection Act 2018, it is helpful to clarify our position with regards to Stewardship’s donors’ data that we share.

When we share data with you:

If a Stewardship donor gives consent for us to share their personal data with you, the recipient, we will provide their name, address and email address, along with donation amount, frequency and any associated donation reference. If a Stewardship donor does not give consent for us to share their personal data with you, by choosing that the donation is to be sent anonymously, we will provide only the donation details.

Once you receive Stewardship’s donors’ personal data from us:

You become a data controller of “Personal data obtained from other sources” and have obligations under GDPR relating to the processing of this data. You will find guidance on the ICO website relating to the right of the individual to be informed and of what and when you need to inform them, which includes the following information:

  • If you are an organisation/charity you will need to provide donors with your privacy information (privacy notice) within a reasonable period and should be no later than one month from receiving the data.
  • If you are an Individual Recipient you may wish to use the information provided to thank the donor for their support and perhaps provide a prayer letter. If so you should communicate with the donor to see if they are happy for you to use their information for these purposes. You should not share their information with anyone else without the donor’s permission.

Please also refer to our privacy notice (www.stewardship.org.uk/privacy) which provides greater clarity on how we process our donor and recipient personal data.

 


 

7. Does the GDPR only apply to organisations/individuals based within the EU?

Because personal data originating from within the EU is provided to you by Stewardship you are required to comply with GDPR regardless of where you are based.

 


 

8. What Safeguarding Protocols should I have in place?

In recent years there has been a big emphasis on safeguarding within charities. The Charity Commission has provided useful guidance on this subject, safeguarding duties for charity trustees.

Safeguarding requirements cover all of our recipients, including Individual Recipients working with children and vulnerable adults.

For recipients to whom Stewardship makes grants, it is expected that they have appropriate Safeguarding principles and policies in place aligned to their activities. We ask that each recipient takes their Safeguarding responsibility seriously and has reasonable steps in place to protect people from harm. This includes staff, volunteers and people that they come into contact with.Each recipient will have different activities and safeguarding needs; we are not in a position to give guidance on the suitability of your bespoke required protocols, but we would expect, as a minimum, where individuals are working with children or vulnerable adults that a Disclosure Barring & Services Check (DBS) (or local equivalent) is undertaken and suitable regular training is provided in line with appropriate policies and procedures. We can signpost you to some helpful sources/organisations if you need help and guidance in this area, as follows:

If you feel that you should have safeguarding protocols in place, but do not currently have them, we would ask that you should aim to have them in place within 3 months of the issue of these Terms of Use. If you can’t make this timescale, please contact us by email at [email protected].

You can find a copy of our Safeguarding Policy here.

 


 

9. What is a Serious Incident?

The Charity Commission helpfully defines a serious incident as an adverse event, whether actual or alleged, which results in or risks significant:

  • Harm to your charity’s beneficiaries, staff volunteers or others who come into contact with your charity through its work (including safeguarding incidents).
  • Loss of your charity’s money or assets.
  • Damage to your charity’s property.
  • Harm to your charity’s work or reputation.

A helpful guide has been provided by the Charity Commission on what should be reported (see Examples table: deciding what to report under heading What to report).

 


 

10. When do I need to let Stewardship know about a reportable serious incident?

Where there is a clear link between Stewardship Grant funding that you have received and a serious incident as described above, you will need to satisfy yourself that you have reported the matter to the appropriate local regulatory body, e.g. the Charity Commission in the case of UK charities.
Stewardship will need to know about these incidents where the case may risk our reputation or affect our legal duties towards you or yours towards us. If this is the case, or if you have any doubts on what to do, please contact us on [email protected].

The above includes incidents that are no longer happening, ongoing or historic.

 


 

11. ‘I’m an individual recipient, what do I need to know about giving from a ‘Close Relative’?

Under the Gift Aid rules, certain restrictions apply to donation requests from someone who is a close relative of you or your spouse. The term ‘close relative’ means child, grandchild, parent, grandparent, brother, sister, or the spouse of any of these.

Information for Bible College students
Bible College students and those in combined Christian work and study or internships cannot receive grants funded by gifts from close relatives

Information for full-time Christian workers
The current guidelines relating to ‘close relative’ donation requests are as follows: (i) You will only be able to receive grants funded by gifts from a close relative if the requested donation is intended for ministry expenses rather than your living costs. (ii) By ‘ministry expenses’ we mean the cost of equipment, training, materials, travel for ministry purposes and other facilities relating directly to your ministry/work. (iii) By ‘living costs’ we mean basic accommodation, food and other general living expenses. (iv) If the grants funded by gifts from close relatives exceed your ministry expenses, you must contact us. In the event of undue delay in you notifying Stewardship of this, you may be required to repay grants received from Stewardship. (v) If your ministry expenses exceed £2,000pa, we may ask you to substantiate them with receipts, etc. (vi) If you need further help on this point, please do talk to us. Giving Services Team enquiries: 020 8502 8560 or [email protected].

 


 

12. I am an individual recipient, and my circumstances have changed, how do I let you know?

We encourage you to let us know in any significant change in your circumstances (e.g. activities or income) as this can affect the amount of support we can administer. Please do contact us on [email protected] or telephone 020 8502 8560.